Minutes of
Pailton Village Hall Committee 11th May 2004
Present Helen Cunliffe, Chris Grimshaw, Clair & Alan
Parfrey, Andrew Simpson, Gary Coward, Joanna Morris-Jones
Chair Tina Simpson
Apologies Heidi & Dave Harratt
Absent Debbie White, Carol Gillias
Thanks were expressed to Dave and Sue Cook for their help
with all the Village Hall activities.
Now finished.
Promoters evening was not attended. All choices to be
submitted by May 17th. Tony Grimshaw has volunteered to take over
responsibility for L&L events. Tina explained the procedure for selection
and booking, the catalogue was given to Chris and will then be passed to Helen
and Clair for event selection. To be returned to Chris by 15th.
Curtains Quote received for lined velvet curtains and
tracks at the stage and 6 windows - £1690. Another quote is outstanding.
Chairs Andrew has obtained a quote for yellow plastic
chairs -£11 each, need 30.
Tables Andrew has obtained details and a quote for
folding round tables approx. 3ft diameter - £48 each, need 10.
It was agreed that Andrew should accept the lowest quote and
order all items.
Total expenditure - £2545 plus VAT and delivery.
Clair still awaiting addresses from Dave, it was agreed that
she would use those she already has and send out quote info.
Clair to contact Hobbleys and Tresslers regarding urgent
work on the dropped keystones above the window. (This has since been done and
Tresslers are unable to do anything until October, Hobbleys will return call).
Safety inspection carried
out no major issues found although some minor maintenance issues were raised.
Full report awaited. Clair to contact Phil Truelove regarding cutting back of
nettles, removal of old seesaw base and routine maintenance of equipment.
Concerns have been raised regarding the fence between the playing field and Mr
Baileys field. Quotes have been requested. This is an urgent matter due to the
impending fete. Gary and Clair will chase quotes. The Parish Council meeting
raised the issue of the suitability of the bark, the safety inspection covered
this and it was stated that the bark was of the type recommended for this
situation however it was agreed that it should be raked regularly.
Helen and Gary attended the last parish council meeting and
outlined relevant points raised. The Parish Council thanked the Village Hall
Committee for their hard work over the past year. It was agreed that we should
formerly invite the parish council to our AGM. Gary noted that last years
annual payment of £700 had not been received from the parish council. The
response was that we should have applied for it, which is a change in procedure
from previous years. He will now do this.
Gary confirmed that he has
sent a report to the Wellbeing fund and a letter of thanks to the Scouts.
Jonanna raised the issue of the Rural Development Fund for which applications
have to be in by June 15th, approx. £5000 is available. Tina and
Joanna will meet to complete the forms. Joanna also informed the committee of
the area support workers name Angela Moore, who can work with us to trace all
suitable grants etc.
6.
Licences and
legislation
Tina now has the
certificate for the fixed wiring and all portable electrical appliances have
been tested. It was agreed that the dropped keystones should be dealt with
urgently as they are becoming a cause for concern.
The AGM will be held on Tuesday 25th May at 8pm
in the village hall. Notices will be printed by Gary for distribution
throughout the village by the committee. Andrew will arrange wine and soft
drinks. Gary will compile and present a treasurers report. Tina will do a
chairpersons report. Clair has volunteered to be chair as long as all other
posts are filled. Helen expressed interest in carrying out the duties of the
secretary and Kara Geddes has offered to join the committee which will help to
reflect the interests of the village youth. Other roles include responsibility
for hall maintenance and the playing field. It is hoped that Gary will continue
in the role of treasurer.
None
None
Next Meeting AGM